Achieving GDPR compliance requires a systematic approach across multiple areas of data handling. This checklist covers the fundamental requirements that every organization processing personal data of EU/EEA residents must address.

Data Mapping and Inventory

Identify all personal data your organization collects, where it is stored, how it flows between systems, and who has access. Maintain a record of processing activities as required by Article 30 for organizations meeting the applicable thresholds.

Legal Basis Documentation

Determine and document the legal basis for each processing activity. Ensure consent mechanisms meet GDPR requirements where consent is the relied-upon basis.

Privacy Notices and Transparency

Provide clear, accessible privacy notices that explain what data is collected, why, how it is used, who receives it, how long it is retained, and what rights individuals have. Notices must be written in plain language.

Data Subject Rights Procedures

Establish processes for handling access requests, correction requests, deletion requests, data portability requests, and objections to processing. Organizations must respond within one month.

Data Security

Implement appropriate technical and organizational security measures. Conduct risk assessments and maintain incident response procedures. Report qualifying data breaches to the supervisory authority within 72 hours.

Third-Party Management

Execute data processing agreements with all processors. Conduct due diligence on third-party data handling practices. Address sub-processor chains.

International Data Transfers

Identify all transfers outside the EU/EEA and ensure appropriate safeguards are in place for each one.

Training and Accountability

Train staff on data protection obligations. Appoint a Data Protection Officer if required. Maintain documentation demonstrating compliance.